Overview
The UDS C record details at transaction level payments and recoveries a guaranty fund has made or received on a claim. The UDS C record also gives the end of reporting period outstanding loss and expense reserve at claimant and coverage level for each open claim. The purpose of the C record is to inform the Receiver of current payments and reserves so that the Receiver can collect reinsurance, and report accurately to the court. It also serves as the detailed documentation of the funds claims in the liquidating estate.
C records are sent by the guaranty funds to the Receiver for the estate each month or each quarter, as the Receiver prefers, through the Secure UDS (SUDS) platform. They are placed in the Receiver’s /FromGF directory.
How these records are processed after delivery is a Receiver-specific decision.
Record Fields
| No | Field Name | Description | Default To |
|---|---|---|---|
| 1 | RECORD TYPE | The value of this field must be “C” | C |
| 2 | INSOLVENT COMPANY NAIC NUMBER | The unique number assigned by the NAIC to the insolvent company for data tracking purposes. For self-insured entities | No default allowed |
| 3 | TRANSACTION LOCATION STATE | The two-character code used by the U.S. Post Office to identify the sending state for the batch | No default allowed |
| 4 | TRANSACTION LOCATION CODE | Location code of the sending entity | No default allowed |
| 5 | COVERAGE CODE | Defines the category of coverage that provided protection for the loss | Blank for claim level |
| 6 | POLICY NUMBER | Policy Number | UDSUNKNOWN |
| 7 | INSOLVENT COMPANY CLAIM NUMBER | Unique number assigned by the insolvent company to the claim | No default allowed |
| 8 | RECEIVER CLAIM NUMBER | Unique number assigned by Receiver to the claim | Blank |
| 9 | FUND CLAIM NUMBER | Unique number assigned by the Fund to the claim | Blank |
| 10 | INSURED NAME #1 | Named Insured’s last name or business name | UDSUNKNOWN |
| 11 | INSURED NAME #2 | Named Insured’s first name | Blank |
| 12 | CLAIMANT NUMBER | Number assigned by Receiver to this claimant | Blank for Claim Level Transactions |
| 13 | CLAIMANT NAME #1 | Claimant’s last name or business name | Blank |
| 14 | CLAIMANT NAME #2 | Claimant’s first name | Blank |
| 15 | CLAIMANT ADDRESS #1 | Claimant’s address | Blank |
| 16 | CLAIMANT ADDRESS #2 | Continuation of claimant’s address if needed | Blank |
| 17 | CLAIMANT CITY | Claimant’s city | Blank |
| 18 | CLAIMANT STATE | Claimant’s state See State Codes table | Blank |
| 19 | CLAIMANT ZIP CODE | Claimant’s zip code | Blank |
| 20 | TRANSACTION CODE | A three-digit code that identifies the type of transaction for this record | No default allowed |
| 21 | TRANSACTION DATE | Date transaction processed.This must be the last date of the reporting period for 130 and 230 transaction codes | No default allowed |
| 22 | TRANSACTION AMOUNT | The dollar value of the transaction being processed | All Zeroes |
| 23 | CHECK NUMBER | Unique identifier for this payment transaction such as check number or ACH Trace number | Blank if not a payment |
| 24 | PAYEE INDICATOR | F = Federal ID number S = Social Security Number | Blank |
| 25 | PAYEE ID NUMBER | Federal ID number or Social Security number | Blank |
| 26 | PAYEE NAME #1 | Payee last name or business name | No Default Allowed for a payment Blank for non-payment transactions |
| 27 | PAYEE NAME #2 | Payee first name or continuation of Payee Name #1 | Blank |
| 28 | CATASTROPHIC LOSS CODE | Code assigned to a catastrophic event | Blank |
| 29 | RECOVERY INDICATOR CODE | Potential recovery type | Zero |
| 30 | SUIT INDICATOR | Is claim in litigation? Y / N / U | UEP: ‘N’ All others: ‘U’ |
| 31 | 2ND INJURY FUND INDICATOR | Potential 2nd Injury Fund involvement Y / N / U | UEP: ‘N’ All others: ‘U’ |
| 32 | DATE OF LOSS | Date of Loss (Accident Date) | 19010101 |
| 33 | TRANSACTION COMMENT | This field allows the Fund to provide the Receiver a message regarding the specific transaction | Blank |
| 34 | EXPENSE CODE | This field includes all ‘DCC’ payments | Blank |
| 35 | WCIO INJURY CODE | See WCIO Injury Code Table | Blank |
| 36 | WCIO PART OF BODY | See WCIO Part of Body table | Blank |
| 37 | WCIO NATURE OF INJURY | See WCIO Nature of Injury table | Blank |
| 38 | WCIO CAUSE | See WCIO Cause of Injury table | Blank |
| 39 | WCIO ACT | See WCIO Act table | Blank |
| 40 | WCIO TYPE OF LOSS | See WCIO Type of Loss table | Blank |
| 41 | WCIO TYPE OF RECOVERY | See WCIO Type of Recovery table | Blank |
| 42 | WCIO TYPE OF COVERAGE | See WCIO Type of Coverage table | Blank |
| 43 | WCIO TYPE OF SETTLEMENT | See WCIO Type of Settlement table | Blank |
| 44 | WCIO VOCATIONAL REHAB INDICATOR | WCIO Vocational Rehab Indicator | Blank |
| 45 | TPA CLAIM NUMBER | Unique Number assigned by insolvent company’s TPA to the claim | Blank |
| 46 | LONG CLAIM NUMBER | Insolvent Company Claim Number if longer than 20 characters | Blank |
| 47 | SERVICE/BENEFIT FROM DATE | Beginning date of service or benefit covered by this payment | For Workers’ Comp Payments – No Default Allowed All Others - Blank |
| 48 | SERVICE/BENEFIT THROUGH DATE | Ending date of service or benefit covered by this payment | For Workers’ Comp Payments – No Default Allowed All Others - Blank |
| 49 | POLICY DEDUCTIBLE INDICATOR | Policy deductible applied to this payment? Y / N | N Blank for Workers’ Comp and UEP |